A module that dovetails with e-invoicing, P2D’s Supplier Portal currently connects customers and vendors across the world, in particular Far-East suppliers to the UK retail trade. PO validation, PO Flips and PO/GRN Matching are all typical additions that clients choose to include in their Supplier Portal.

• Providing suppliers with online access to invoice approvals audit trail and payment status reduces queries and resource costfor both the Finance Department and internal buyers.
• By adopting e-invoicing, suppliers can strengthen long-term relationships and also win new customers leading to enhanced future revenue.
• Suppliers can choose from a variety of methods to send invoices, as defined above, which removes the need to invest in changing their systemsto service client e-invoicing requests.
• The hub is an open exchange which, through a single connection, removes considerable duplication and costof servicing multiple client requests for e-invoicing.
• Suppliers benefit from immediate, guaranteed and confirmed delivery of invoices, and can track the approval and payment status of invoices online, leading to improved cashflow management and governance.

According to Forrester Research a sales invoice typically costs £1.29 to send to a customer. Suppliers would achieve cash savings using the P2D system. To augment this, suppliers can use the system to send invoices electronically to all customers, regardless of whether they are on the P2D network.

Terry Theodorou, Director at Lella Brothers said,

“We have found the P2D solution very quick, easy and convenient to use. The capability to have full visibility and status of invoices is a valuable management tool. This solution also allows us the ability to trade with any other users of the network without the need for additional cost and resources.”

Widely recognised in the market as the most powerful and comprehensive invoice approval & management tool available today, workflow is the jewel in P2D’s crown. Initially developed to deliver a hugely complex brief from one of the UK’s largest companies, it has been honed over 15 more years to be able to cope with specific scenarios and requirements across a range of different business sectors and organizational sizes. The result is an easy-to-use, intuitive yet supremely intelligent workflow module that is built to handle anything, guaranteed.

P2D is also deployed with a 100% uptime guarantee 24 x 7 x 365 and compatibility with all browsers and devices.

Introducing eExpenses, the intuitive and easy-to-use Web based interface that streamlines and automates the entire expense management process with no hardware or software investment or lengthy implementation required. Delivered over the Web – and with more than 100,000 users around the world – P2D’s on-demand solution enables employees to quickly create the expense reports that supervisors, AP managers, auditors and senior management can easily review, approve, process and audit online at anytime and from anywhere, hassle-free.

The system is fully tailored to your exact requirements, including validation against all required company policy and rules. Expenses provides a comprehensive analysis of spend data for management review, complying with corporate governance and government requirements including GDPR and Sarbanes-Oxley. The solution is charged for via P2D’s normal policy of ‘Pay for Usage’, rather than a monthly fee per person, so you are not tied into paying disproportionate amounts for infrequent users; or indeed forced to ring-fence such employees due to cost. It is simple and easy to use saving the employee valuable time, and making training and roll-out pain free. Compatible with all browsers and devices, receipts can be easily photographed and attached via mobiles Please contact us for more information on the features and benefits.

• Cost savings of up to 80%
• Pioneering AI extraction and trend-analysis
• Detailed line item extraction out-of-the-box
• Fast turnaround
• Real-time, line-level PDF processing
• No mappings or templates needed
• Over £20bn processed to date
• Processing for some of the largest UK companies for over 15 years
• Safe, solid, reliable service
• Superfast expert support levels
• Unbeatable precision
• 100% accuracy guarantee
• 100% uptime guarantee
• HMRC approved
• Cloud-based; no onsite software implementation
• No configuration, fine-tuning or templating required for supplier invoice formats
• Bespoke extraction rules for complex scenarios
• Capable of multi-currency and foreign language invoice processing: including Chinese characters
• Automated line-level matching to PO / GRN
• Auto-identification of site based on delivery postcode extraction
• Automated line-level coding
• Urgent / immediate processing option
• Data checking and cleansing service
• Option to outsource physical scanning
• Multiple inputs: mobile app / email / scan / upload
• Supports multiple document formats e.g. pdf, tif, png, jpg
• Easily supports highly complex corporate structures
• Unlimited user licence as standard
• Unlimited volume licence as standard

Gone are the days where companies need to buy ERP-based procurement modules that cost tens of thousands of pounds and take years to implement, and then only ever use a fraction of the functionality. P2D’s solutions are developed outside client’s firewalls, sending data securely and directly into their systems.

P2D’s Purchase Ordering system is an elegant, intuitive, user-friendly cloud module that is fully integrated in the P2D suite. It encompasses a requisition and approval process with visibility of spend against budget, and automated submission of approved orders to suppliers electronically via P2D’s Supplier Portal and/or as emailed PDF. Typically with P2D things are fully flexible: clients can select from a range of additional Purchase-to-Pay options such as receipting, supplier PO flips, e-invoicing, supplier portal and auto-match of invoice to PO/GRN at line and/or header level. Unlimited user licensing is supplied as standard without additional charge.

One of the most important factors behind the flexibility of the P2D solution is its modular format and ability to integrate with any finance or ERP system. P2D are frequently chosen to supply their invoice processing and Purchase-to-Pay solutions where clients already have access to similar technologies within their big-ticket ERP systems, but prefer the advanced capabilities, flexibility and cost model that P2D can deliver.

One of P2D’s large SAP clients was confronting problems in analyzing and matching complex invoices against purchase orders. P2D was brought in to effectively process those invoices with the aid of its AI-powered line item extraction, whilst performing an automated line and header level match to the GRN data, and remedial exception/approval workflows. To deliver its unparalleled 100% accuracy level the system’s AI platform also analyzes invoice trends from the suppliers, to identify anomalies in invoice number formats, dates, currencies, and other general patterns. Furthermore, that client is now undertaking its second phase of automation by deploying P2D’s e-invoicing, supplier portal, and PO flip modules across its supplier base.

Using award-winning technology, it is a global network that offers any size of company the ability to exchange documents with its trading partners electronically, without the barriers of capital expenditure. It enables members to fully automate their document processing functions regardless of whether those documents are in paper or electronic form, and does not require any changes to their internal systems. Members receive the benefits of shared technology, paying for usage only, and can scale their solution to include a variety of document types and e-procurement features over time.

The P2D Document Network is an electronic exchange for documents such as invoices, orders, remittance advices and so on, and automates manual processing with a secure, and tax compliant service. It allows documents to be transmitted directly between suppliers’ and buyers’ systems – removing costly and error prone data entry, without the installation of hardware or software. Buyers also have the option to process paper invoices over the network too, with our scanning module that turns ‘paper to data’. This way, companies can crystallize the benefits immediately. Therefore it allows a managed plan of creating the fully paperless office, in terms of document management, document imaging and in turn electronic document exchange.

As an answer to the high cost and difficulty of enrolling trading partners (especially those with low volumes) into traditional EDI methods, the P2D Document Network receives invoices in a number of different standard formats (edifact, xml, csv etc) from which the sender can choose the most appropriate to their business. It then re-formats the data to the recipient’s specific system requirements and integrates those electronic documents directly into its back-end systems down a secure pipe. Documents can be released directly to internal workflow if required, or workflow can be developed within the hub for approvals etc.

Related modules include P2D’s Supplier Recruitment Programme, Supplier Portal, PO/GRN Auto-Matching, PO Flips and Approvals Workflow. Please contact us for more information.

Bob Tims, General Manager at Cambra Styles said,

“Joining the network and getting up to speed with the new system was easy, especially as P2D guided us through the process of getting connected. With up to date processing and payment information online, it self evidently saves time. It has meant we seem to get paid quicker too.”

Supplier Statement Reconciliation is a critical Accounts Payable process to ensure supplier balances are accurate for financial reporting. Supplier reconciliation ensures profits are maximised as it will identify missing credit notes, over-payments, miss-postings and potential duplicates. Being proactive will also speed up query resolution to increase early payment discount opportunities.

Paper, PDF and Excel statements are reconciled automatically, so you only have to manage the exceptions. Or take it a step further by giving suppliers access to reconcile their own statements, view invoice status reports and exchange messages securely via the portal. Never miss a credit note, spot potential duplicates, over-payments, miss-postings and debit/credit mismatches.

P2D’s  Statement Matching system enables all supplier statements to be uploaded and automatically matched to invoices in seconds. Accounts Payable manage the exceptions only, and vendors can be notified of discrepancies on their statements via the tool. The solution also provides a comprehensive audit report for the manager to sign off for internal/external audit and gives you the opportunity to reconcile every statement from every supplier, every month of the year. This in turn can deliver significant benefits and savings including:

• 75% reduction in FTE’s
• Increased control & visibility, not just at audit time
• Capture all credits and reduce write offs
• Spot discrepancies e.g. Credits posted as invoices
• ROI in less than 3 months
• Increased compliance

If you’re looking for a safe pair of hands to outsource what is normally a highly complicated and challenging undertaking, P2D without question sits at the top of the market.

Following the achievement of a DTI Innovation Award in 2004, nearly £20bn of invoices have been processed globally through P2D’s Artificial Intelligence platform. For more than 15 years we have been capturing detailed line-item data for 3-way matching for major retailers and trading companies with our multi award-winning solution. P2D can effortlessly deal with even the most complex of corporate structures, requirements and rule sets. HMRC approved, P2D is a secure, tax-compliant, global invoice processing solution with a 100% accuracy guarantee, even on scanned, handwritten, and indeed Chinese character invoices!

Cloud-based, there is no on-site software, integration or implementation required; and no specific configuration or fine-tuning needed for supplier invoice formats, or challenging extraction scenarios. This is all delivered with real time, line level PDF processing and super-fast turn-around times for all other file formats.

The technical service delivery is augmented by world-class levels of customer service and support, we pride ourselves on delivering a customer experience that is second to none, by listening intently to our clients, delivering what they need, providing unrivalled support levels, and by being fully flexible. This, coupled with our powerful solutions, means our customers are happy, and our customers are long-term. We believe P2D’s service delivery has a perfect balance of cutting-edge innovation and highly-personalized levels of customer support.