Leveraging our Artificial Intelligence P2D can perform a deep dive into your invoice data to detect potential anomalies that might require further investigation from a duplicate billing and/or fraud perspective. This can initiate the recovery of large amounts of over-payment from suppliers whose practices fall under the radar of the basic system checks of duplicate invoice number. The service is another illustration of the sophistication of our technology platform, and the premium performance level of P2D but without a premium cost.

The very best security practices underpin everything we do.

Some of the largest UK organisations outsource their financial processes to us. As such our security practices need to be at the top of their game, and in turn offer the highest possible levels of comfort to the entire P2D user community.

Physical security is provided by Rackspace, the world’s most highly regarded hosting company. Rackspace is Safe Harbour certified, a PCI Security Standards Council Member and participant of the EU-US Privacy Shield. It is certified for ISO14001, ISO9001, ISO/IEC27001, OHSAS18001, SOC3, PCI DSS Level 1, FedRAMP, DFARS, FISMA, HITRUST, HIPAA and CJIS.

As standard, all P2D systems are deployed with cutting-edge defences, including both Alert Logic Intrusion Detection Systems and Imperva Web Application Firewalls, keeping your data as secure as it could possibly be and maintaining 100% uptime. Vulnerability scanning, Penetration testing and best-practice OWASP code development also all form an integral part of our security framework.

Imperva is an analyst-recognized global cybersecurity leader who is championing the fight to secure critical data and applications wherever they reside— on-premises, in the cloud, and across hybrid environments. Their innovative, best-in-class solutions proactively identify, evaluate, and eliminate current and emerging threats from the ever-changing attacks of cybercriminals. More than 6,000 customers and 500 partners worldwide count on them to protect and provide a secure foundation for their organizations. The Imperva WAF analyzes and inspects requests coming in to applications and stops attacks. It protects against the most critical web application security risks: SQL injection, cross-site scripting, illegal resource access, remote file inclusion, and other OWASP Top 10 and Automated Top 20 threats. Imperva security researchers continually monitor the threat landscape and update Imperva WAF with the latest threat data.

P2D also uses Alert Logic Threat Manager with ActiveWatch, which is Rackspace’s chosen intrusion detection and vulnerability management solution that addresses the compliance requirements of PCI DSS, HIPAA/HITECH, Sarbanes-Oxley etc. This is a 24×7 continuously monitored and fully managed security service that correlates IDS and vulnerability scanning data. It includes: network infrastructure, server infrastructure, applications, web technologies, SSL traffic. The ActiveWatch service is effectively an outsourced network security team for P2D that identifies, verifies and escalates risks and performs tailored recommendations for ongoing security tuning. This also includes constant monitoring for suspicious network traffic, investigation of malformed website requests, and the detection of security and compliance issues via aggregation of log data across our entire environment.

Below are just a few of the many systems we have integrated with over the years using APIs and secure file transfers. We also support Single-Sign-On integrations and operate to best-practice security levels.

Accounting practices using P2D typically have high-volume and/or complex clients, and therefore require a more specialized solution with higher levels of service and personalized support, hence selecting the P2D solution over the mass-market options available.

If your clients are outsourcing the invoice processing function to you then P2D’s 100% accuracy is critical as it means you can safely rely the data to always be correct. With a ‘mass-market’ option that quotes say 99% accuracy, whilst this doesn’t sound much different, the impact is huge. If only the basic 8 header fields are being processed then this means one in every 12 invoices will contain an error and therefore you would still need to check every invoice (or accept that your clients accounts will be riddled with errors). It also means that your turnaround time is massively affected by the need to check each invoice, compared to P2D’s real-time 100% accurate service. In our view, this would completely defeat the purpose of outsourcing and the use of technology. Hence P2D is a more intelligent, and in the end much less expensive, choice.

Furthermore, accounting practices using P2D then also have a wide range of P2D Purchase-to-Pay options to be able to offer their own clients, with a white-labeling and commission structure also available if required. This facilitates a full end-to-end service to their client bases, whether they are large international groups using SAP requiring full expenses, purchasing and accounts payable automation, or small companies on Xero that need automation of receipts and bills via an App. Our automated web service API relationships and depth of experience in integrating with the full range of accounting systems further supports the decision to use P2D as a future-proof option.

With many years of high-volume experience and systems specifically tailored to their needs, P2D is the solution of choice within the hospitality industry. The system is used by hundreds of restaurant groups, hotel groups, pub chains, bakery groups, cafe chains, catering companies and hospitality accounting practices. Below is a small selection of them.

Some of largest high street retailers in the UK have entrusted us with their daily global processing for over 15 years and counting, connecting them seamlessly with their suppliers across the world.

Ian Butterworth, New Look’s Transaction Processing Manager, explains,

“Handling huge volumes of invoices and processing them efficiently on-time and with the minimum of resources is the Holy Grail for retailers of our size. The P2D solution gives us the ability to manage this workload very easily and our suppliers will benefit from it as well, without having to put in place an expensive EDI system. Critical resources will be freed up and working with New Look made far easier than ever before. What has impressed us more than anything is the solution’s flexibility and inherent scalable qualities. It can be expanded to cope with many more suppliers in any country with relative ease which is ideal for our growth plans given we are opening stores in Belgium, France and Middle East.”

P2D provides secure online e-invoice and image retrieval, configured access rights, and the ability to attach supporting documents to invoices, which removes the need to invest in a separate document management system for the Finance Department and even the wider organization itself. Images can also be retrieved from within the ERP or accounts system.

P2D’s inbuilt document management system, of course provides governance, compliance and audit benefits. The system is approved by HMRC, and naturally satisfies the requirements of, for example, Sarbanes Oxley. This is further reinforced if workflow is also adopted, providing a consolidated view of the approval/process status of every invoice.

Furthermore a separate module is also available within the P2D system dedicated to the management of other document types (i.e. outside of invoices, credit notes and purchase orders) and associated tasks.

Ideal for small businesses or individual sites, invoices and receipts can be quickly and easily scanned using our secure mobile app. Documents are uploaded immediately into the correct P2D workflows.  The app supports multiple document processing so that you can photograph many receipts or invoices in one camera session, and upload the entire batch. Compatible with IOS and Android.

PO flips have always been the utopia for large buying organisations. P2D’s Supplier Portal has offered this functionality for many years (suppliers flip the PO online into an invoice to giving the client a 100% match rate and remove their cost of handling mismatches). In recent years though, P2D has added a rather special thing into its toolkit to supplement this.

By their nature traditional PO flips require an e-invoicing relationship with the supplier which is not always practical. Leveraging years of continued investment in Artificial Intelligence, P2D also now has the ability to perform automated PO flips on paper and emailed invoices, something that is a truly unique offering in the market.

Our AI platform is capable of performing a human-like line-level comparison and match of invoice to order / GRN by analysing the content and making complex decisions based on combinations of parameters such as line price / quantity / description / SKU / PO Line No. Clearly, the solution creates a massive cost-saving for clients who would hitherto perform this detailed matching manually. It is fast becoming an essential module for many of our clients.

George Devine, Finance Manager, Mitie Group PLC.

“I have now been working with P2D for well over a year and I am delighted with both the service and the commitment given to myself and Mitie.”